Should I ask customers to send private files or credentials?

No. The templates ask for order lookup details, device context, app context, file extension, and visible error text instead of credentials, private files, private links, or payment details.

Does this template guarantee conversion, compatibility, or refund?

No. It explains a next support step without promising conversion, replacement, compatibility, refund, restored access, or exact timing.

Digital file support email template

CSV format not supported template for Shopify merchants

A response when a CSV, spreadsheet, or data file does not open in the shopper app. It keeps the response safe and practical: use order lookup details and visible error text, avoid collecting secrets, and do not promise conversion, replacement, compatibility, refund, restored access, or exact timing.

Copy the example Back to file format hub

Use this when

A response when a CSV, spreadsheet, or data file does not open in the shopper app.

Keep these guardrails

Do not promise spreadsheet conversion
Ask for file extension and app context
Avoid collecting private data files

Do not collect secrets

Do not ask for passwords, one-time codes, private download URLs, private account links, full card numbers, bank details, private payment details, remote-access invitations, or unnecessary private files in ordinary support email.

Template copy

Thanks for reporting the file-format issue. We can check the product file details connected to the order. Please send the order number or checkout email, file extension, app used to open it, device, and exact error message. Do not send private data files, passwords, one-time codes, private links, or payment details. We will review the available information and reply with the next support step.

Adapt it safely

Replace format-conversion promises with one concrete support step.
Ask for file extension, app, device, and visible error text instead of private files.
Keep compatibility, replacement, access, and refund questions separate.
Use your own product file details before mentioning supported apps or formats.

More file format templates

File format not supported first reply templateA first response when a shopper says a downloaded file type is not supported by their device or app. Unsupported file type templateA careful reply when the shopper sees an unsupported file type message. PDF format not supported templateA support reply when a shopper cannot open a PDF because their app or device says the format is unsupported. ZIP format not supported templateA reply when a shopper cannot open or extract a ZIP file because the format is not supported. Design file format not supported templateA safe reply when a design file such as PSD, AI, SVG, or template file is not supported by the shopper app. Mobile file format not supported templateA low-risk response when a shopper sees a format warning on phone or tablet.